Responsibilities
- Greet and assist visitors in a professional and friendly manner, ensuring a positive first impression of the office
- Follow established office workflow procedures to optimize efficiency in daily operations
- Maintain accurate files and records using effective filing systems for easy retrieval of information
- Provide administrative assistance to other teams and departments as needed, ensuring smooth operations
- Review, summarize, prioritize, and expedite daily issues requiring top-level attention and response
- Manage stock levels for refreshments and stationery, ensuring availability and timely requests
- Monitor and receive requested items, maintaining a well-organized inventory system
- Schedule routine meetings and coordinate travel arrangements and hotel bookings on a daily basis
- Assist in coordinating health insurance claims on a daily basis
- Follow up on the schedule of cleaning staff on a daily basis
- Perform additional responsibilities typically associated with an Administrator/ Office role
Requirements
- Minimum of 2 years' experience in a similar role, demonstrating a strong understanding of teamwork principles
- Bachelor's degree in HR, Administration, Business, or a related field
- Self-motivated, quick learner with a can-do attitude
- Excellent interpersonal and communication skills with great attention to detail
- Proficiency in computer skills and administrative tasks
- Ability to work independently and collaboratively with cross-functional teams
- Fluent in written and spoken English and Arabic languages at a very good level
- Proficiency in Microsoft Office suite
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.