JOB PURPOSE
Provide expertise and general management on cost control, procurement and bidding for all facilities management planned projects and executing contracts, which includes establishing budget plan, procurement plan, monitoring review of payment and invoice, cost control of executing contracts, bidding execution, change order review & approval, contract management for all the projects following the standing procedures, national and international specifications.
KEY RESPONSIBILITIES
- Monitor, analyze and report schedule performance against spent plan and recommend necessary corrective actions, when required
- Understand SAP Work Breakdown Structure and use in delivery of progress measurement, scheduling, cost estimating and project control
- Coordinate schedule from multiple contractors and incorporate the information gathered into the overall departmental master schedule
- Analyze gaps between the planned spent and actual progress and highlight the areas of concern which require action
- Create cost trackers and maintain 90 days’ look-ahead schedule, weekly, monthly, etc. and report status of spent and update the cost tracker/s regularly
- Perform project costing related reporting to the team and management’s review on a weekly basis to ensure that expenditures are kept within the project budget
- Support Contract Holder in approval of invoice, preparation of variation order and getting relevant approvals and amendment of additional PO values
- Establish and manage effectively a planning and progress control system in order to support the Facilities Lead/Manager in decision-making and project completion according to the internal baselines and in compliance with the contractual dates and requirements
- Collaborate with client and contractor teams to manage the delivery of project deliverables, KPIs, and objectives, including the performance of existing vendors on delivery, quality, price and service
- Maintain a robust change management process, Review and Coordinate with management for approval for different change orders for different contracts proposed by contractors or suppliers
- Supports and coordinate on Invitation to Tender document (RFI, RFQ, PO, ITT, etc.) preparation for activities as external purchasing and service subcontracting
- Update and manage the Approved Vendor List (AVL), Identify new suppliers and review qualification & capabilities based on ITT requirements
- Initiate global sourcing and procurement plans that comply with the agreed upon specifications & requirement, as well as using contract/ standard pricing with suppliers and strategic cost management across supply chain via supplier analysis, procurement planning, supply base management, supplier relationship management and supplier improvement projects
- Expedites orders and requests as needed, estimates values according to knowledge of market price or other research and prepares requests for quote and purchase orders
- Reviews bid proposals and negotiates contracts for materials and services within budgetary limitations and scope of authority
- Undertake any other duties as required or requested from department management
REQUIREMENTS
Qualification:
BSc degree in Finance or its equivalent and or relevant experience in Facilities Management function handling procurement, bidding, contract management, invoices, cost estimates, VOWD, service orders
Experience:
- A minimum of 2-5 years of relevant job experience within the oil & gas industry for the roles as cost control, procurement and contract management
- Fully familiar with project control practices and procedures
- Project management/execution knowledge
- MS Office: Excel, Word and Power point – Advanced
- SAP – operating for job
- Any other software as may be available from time to time
- Fluency in English and Arabic is a must
- Negotiation skills, ability to analyze and solve problems
- working experience in Procurement or related functional expertise
- Basic technical business knowledge to be capable of managing supplier interactions and quotes
- Strong written and oral communication skills
- Excellent Communication and presentation Skills
- Able to build strong relationships with internal associates and external suppliers
- Effectively manage time and prioritize tasks
- Work within a process and recommend solutions to rectify inefficiencies
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.