MAIN ACCOUNTABILITIES
- Oversees the onboarding process, HR administration, file keeping and compliance for contracted personnel within the organization
- Act as the main point of contact for all HR-related inquiries from contracted personnel, their managers, and manpower supply agencies, ensuring efficient onboarding, compliance with contractual obligations, and accurate HR data management
- Implement the best HR Operations practices, fair and consistent policies
- Continuously develops good working relations with projects, affiliate’s entities, and service providers
- Protects the interest of the affiliate and the Company in accordance with the Company/Brach standards and Iraqi legislation
- Promote HR Policies and corporate culture and values. Promote cost culture
- Responsible for full compliance with Iraqi laws and contractual obligations
- Responsible for confidentiality of personal information and contractual terms and conditions
- Collaborate with Organizational Effectiveness and Planning and Talent Acquisition and Development departments to ensure timely take-over of the selected candidate for further integration
- Oversee the administrative activities to integrate the newcomers as per the onboarding procedure (profile and various accounts creation, informing internal stakeholders, organizing various meetings and events etc)
- Ensure the sufficiency and coherence of the staffing documents to onboard the newcomer, including, but not limited to, work permitting documentation
- Ensure the necessary paperwork to formalize the contract, create necessary records in the internal systems (e.g. Staffing event in the HRIS/databases, etc.)
- Ensure alignment with the Working Scheme Conditions and cost-efficiency of the contract. Suggest optimization of the additional cost (if applicable, e.g. transportation optimization for group(s) of personnel etc.)
- Contract Administration and Compliance:
- Act as focal point for all contracted and directly hired personnel, their managers, manpower supply agencies for the questions related to attendance and absences, HR files and records, contractual
- obligations, working scheme conditions etc
- Responsible for proper HR administration of personnel including but not limited to personal information (ID, qualification, family etc), working time (timesheets, overtime, leaves and other absences, no-show etc), validity of the permitting documentation (fit-to-work, certificates, etc).
- Monitor the respect of the working schedule and process the requests for overtime work, absences, coordinating with respective managers and suppliers. Ensures timely provision and validation of the timesheets.
- Ensure the compliance to internal policies and procedures, Iraqi laws and regulations and frame contracts. Duly inform the concerned personnel of all modifications to administrative rules.
- Follow-up the proper onboarding of personnel, in coordination with Talent & Acquisition Department and other stakeholders
- Maintain accurate and up-to-date personnel-related data in HR databases and tools
- Responsible for strict application of internal rules and regulation regarding the data management, including, but not limited to, confidentiality of any personal data or contractual terms and conditions
- Coordinate timely and correct invoicing, providing necessary clarifications to budget holders and finance.
- Ensure the correctness of any reimbursements to manpower agencies.
- Maintain HR filing and reporting, both regulatory and internal, in compliance with relevant requirements.
- Proactively contribute to optimization of internal practices and reporting, identifying opportunities for automation and streamlining of HR processes.
- Participate in various HR projects
KEY REQUIREMENTS
- Bachelors degree, with least 5 years of professional experience in personnel HR administration.
- Excellent knowledge of Iraqi Labour legislation.Knowledge of contract management, HR compliance relevant to direct and contracted workers.
- Strong attention to detail and data accuracy
- Familiarity with HRIS and other HR software for efficient data management and reporting, general PC proficiency Fluent English (written and oral), Arabic.
- Excellent interpersonal and communication skills, with the ability to build positive relationships with external partners and internal stakeholders.
- Strong organizational skills, discreet, responsible and having a sense of duty, team playing profile. Cross-cultural thinking. Good written and oral communication, negotiation skills.
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.