JOB PURPOSE
To oversee all human resources functions at our manufacturing site implementing sound HR policies and practices to attract, develop and retain employees to support client’s growth and to nurture a progressive and professional HR climate in the Company. With focus on recruitment, employee relations, performance management, and compliance. The HR Supervisor will play a crucial role in supporting our workforce and fostering a positive work environment that aligns with our company values.
KEY ACCOUNTABILITIES
Key Priority:
- HR Policy and Procedure
- Manpower Planning & Budgets
- Recruitment & Induction
- HR Administration
- Grievance
- Information System
- Staff Documentation and Database
- Office Services
- Reports
- Provide professional advice and support to employees on HR issues to ensure that HR policies are properly applied and implemented and high standards in HR practice are achieved and maintained
- Update and act as a custodian for the HR policy manual. Communicate any changes in the policy document (additions/deletions/other significant changes) to all employees
- Implement approved departmental policies, processes, procedures and instructions to subordinates and monitor their adherence so that work is carried out in a controlled manner
- Recommend amendments/changes to the set policies/procedures to cover and abide with new laws and regulations
- Keeping HR document control in place as per KORE requirements & Audit needs
- Preparing of Manpower requirements and budgets aligning with the department’s requirements
- Assisting the departments to forecast their individual requirements based on existing manpower utilization reports
- Control daily labor & overtime spent
- To Hire and fill in the Vacancies agreed with the respective departments who submit the Hiring request forms for them
- To source suitable candidate CVs from recruitment agencies, online job portals and share with the department’s managers
- To hold interview of shortlisted candidates and issue Job Offers singed by the HR Manager after the potential candidate is selected and confirmed by staff
- To process the Visa, LC and air ticket for joining of new employees
- To conduct the joining formalities of New employees and induction of new employees with the concerned departments as per company requirements
- Manages, executes, and controls of HR administration activities such as work application process (e.g. Medical, vacation, etc.), and benefits/welfare administration (medical insurance, employee leaves, worker insurance plan, loan, pension plan) that is in line with applicable policy and labour laws
- Manages and controls the administration of all terminations – medical, death, disciplinary, resignation etc. & responsible for End of Service benefit calculation, employee file closing on separation to ensure exit management process & company property recovery is conducted smoothly
- Manages and address grievances at workplace and takes appropriate action after investigation of the incident
- Coordinate with the IT department, HR Manager and map the framework and business processes, review and gain agreement for HRIS procedures, which will steer and guide HR department administration
- Implement and ensure consistency and equity in approach to the use of the HRIS so that the processes are conducted in an efficient and effective manner
- Follow up on New joiner’s accounts& IT preparations
- Develop and maintain a staff information database in coordination with other relevant parties and assist management in decision making in the HR area by storing and retrieving staff information
- Issue staff documentation and letters as and when required
- Coordinate general office services through coordination with receptionist, tea boys, maintenance, stationeries, to avail such service on a timely and respective manner
- Generate regular and special reports for the line manager that summarize and forecast activities and escalate critical issues to provide effective recommendations in meeting the key challenges
REQUIREMENTS
Minimum Qualifications:
- Bachelor’s degree in HR Administration or equivalent course
- 3-5 years in preferably with a large similar environment
- Knowledge of HR policies and operational processes
- Knowledge of labor laws
- Knowledge practices
- Good communication and presentation skills
- Research and analytical skills
- Problem solving skills
- Customer service orientation
- Teamwork and cooperation
- Information seeking
- Self confidence
- Integrity
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.