JOB OBJECTIVE
Reporting to the Tender and Pricing Manager, the Quotes Coordinator will partner with Operations, Sales and other company functional areas, to provide quoting support for Logistics & Freight Forwarding inquiries received by client for regional and global customers. You will be responsible for producing quotes, & supporting requests for proposals, and working with all teams within the organization to achieve this.
RESPONSIBILITIES
Pricing -Transactional Quotes:
- Preparation of timely responses to all customer RFQ's for Iraq and GCC countries as assigned
- Per standard tariffs or using spot rates procured from company nominated approved client suppliers / vendors or based on costs provided concerned local client office and in line with management guidelines regarding mark-up, margins, terms & conditions & turnaround times
- Ensure system generated quotes are prepared with all mandatory fields completed, also indicating details of nominated vendor(s), revenue and profit estimates and supported by all applicable terms and conditions
- Communicate with the client to acknowledge each request, establish understanding of the requirements, provide timely updates as to the status of pending quotes and to ascertain the status of previously submitted quotes
- Liaise with concerned client Supply Chain / partner agents to establish & maintain up to date standard tariffs on-file for local transportation, sea / airport handling / clearance & warehousing RH&D services at all major / established points of origin/trans-load in Iraq / the GCC region including Jordan. Rates to be re-validated on a quarterly basis at minimum
- Ensure AOR (IQ, GCC & Jordan) tariffs are correctly set up in in track and maintained up to date at all times
- Assist in the development & maintenance of a database for; Shipping Lines: containerised, break bulk & RoRo, Carriers: cargo & PAX airlines
- For main Sea /Air ports under each Trade Lane (IQ, GCC & Jordan). Each Carrier must have POC details to facilitate issue of regular enquiries depending on Trade Lane for Import/Export
- Work in conjunction with Supply Chain to establish and maintain up to date schedules & rates for container & Break-Bulk vessel operators sailing to / from major Middle East Sea ports, securing rates as per unit of measurements and space availability
- Work in conjunction with Supply Chain to establish and maintain up to date schedules & rates for Cargo/PAX flights to primary points of entry for airfreight into Iraq & the GCC region on a bi-monthly basis at minimum
- Work in conjunction with Supply Chain to establish and maintain up to date a comprehensive list of asset-owning Transport companies providing FTL & LTL services throughout Iraq & GCC regions. Equipment specifications: - Tilt & box trucks, 40 ft Flat bed, Low beds 30 MT, 60 MT, 90 MT with details of max. payload, lift on/off options available in vendor inventory, dimensions of equipment
- Work in conjunction with the Bid Coordinator to establish and maintain up to date road freight rates for primary trade lanes
- Maintain regular communication with Operations / local offices, agents and transportation providers to ensure current and relevant knowledge of SOP's, import / export regulations and transportation availability & schedules for assigned lanes
- Work in close coordination with Operations to ensure quoted costs and actual correspond. Notify concerned Country Managers where discrepancies are identified
- Monitor vendor / partner agent quote terms and conditions with a view to recommending improvements / amendments to our own
- Assist in preparation of Commercial Proposals for large tenders by securing competitive rates and favorable terms
- Assist in drafting Technical Proposals for large tenders, writing clear method statements / Concept of Operations (as required)
- Ensure opportunity / quote visibility by recording details of each inquiry in the on-line Quote Tracker, to include at a minimum basic customer/POC information, key RFQ details, request & submission dates and quoter reference numbers
- Ensure regular, timely follow-ups for all pending quotes and status updates for all system generated quotations. Further ensure rate feedback is provided to vendors from whom rates have been procured
- Prepare a sanitized weekly summary report of all issued quotations for review by management
REQUIREMENTS
- Qualifications: A bachelor's degree or equivalent, preferably with a focus on qualitative studies
- IT Skills: Proficiency in MS Office, including Word, Excel, and PowerPoint
- Professional Experience: At least 2 years of experience in an international environment, preferably in a pricing role within the Logistics/Freight Forwarding sector
- Any other responsibilities, time-lines issued by reporting Manager in due course
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process