Key Responsibilities
Pre-Tender Activities
- Review and advice on SOR's and PIN's (as applicable) at the inception of the project including advice on the best contracting strategy If the contracting strategy requires pre-qualified bidders, assist the Sponsoring Department (SD) in preparation of suitable tailor-made pre-qualification documents, invitations and evaluation criteria and render expert advice to SDs in shortlisting potential bidders
- Obtain Feedback from the legal & Finance Departments as required
- Assist SD in obtaining the Committee’s approval for the result of pre-qualification & Contracting Strategies
Pre-Contract: Tendering Activities
- Provide professional advice, expertise, and practical assistance to all assigned end user/sponsoring departments of the Corporation in the review and preparation of scopes of work, including the verification of the accuracy of the technical information supplied Check anomalies/discrepancies, if any, in the tender document and ensure consistency throughout various sections of the tender document
- Identify the most suitable compensation mechanism for a given scope of work, i.e. lump sum, re-measurable, reimbursable, escalation factor, exchange fluctuations etc considering the intended contract duration and market conditions
- Provide expert advice and direction to the Sponsoring Department (SD) during tender preparation to ensure that the most suitable contracting strategy for a given scope of work is utilized
- Ensure RFQ's meet client standards and risk assessment and risk mitigation measures are adequately identified, addressed and managed by HSE Risk Management Guidelines
- Ensure all work undertaken is consistent with client norms and values
- Ensure that Tender Bulletins are issued in a timely manner and capture the clarifications with adequate clarity
- Assist SD in Facilitating bid explanation/clarification meetings, including required site observations where needed, to ensure bidders understand the scope of work
Pre-Contract: Tender Evaluation
- Represent the Contracts Department in various tender and evaluation committees,
- Including those of Associates, Affiliates and Joint-Ventures as and when required
- Maintain strict confidentiality and ethics on all contractual matters Ensure that a
- A culture of "zero harm" is maintained Assume a lead role in commercial bid evaluations
- Ensure that bid evaluations are conducted fairly and ethically and are consistent with the terms and conditions of tenders, client's Policies and Guidelines and the evaluation criteria apply equitably to all received bids
- Led the commercial evaluation team and prepared commercial evaluation report and bid tabulation sheet
- Ensure that Tender Clarifications are issued in a timely manner and capture the clarifications with adequate clarity
- Lead in defining lower-level agreements for individual contracts, in alignment with a contracting strategy for the project
- During commercial negotiations of bidders with Management, render practical assistance for effective negotiation including preparation of management briefs
- Ensure the security of pricing information and confidentiality of commercial evaluation
- Ensure bidders & contractors are set up in the SAP System
Contract: Contract Management
- Review various contracts administration and contract management procedures to ensure compliance, where applicable, with client contracting policy and procedures and apply Contractor Management System, set up and maintain the goal of zero contractor claims and employ dispute avoidance technique
- Attend monthly review meetings and obtain progress reports and minutes of progress meetings from Sponsor Departments, review and identify contra-issues if any Monitor progress and performance of contractor Review the Work change request to determine its completeness and ensure that no Work Change Request are issued without detailed Scope of Work, sketches/drawings and the Material Take off list Ensure timely evaluation and conclusion of the WCR's including issuing of Variation to Contracts(VTCs) after obtaining Committee’s approval
- Assume a lead role in dispute resolutions
- Ensure the Close-out process is initiated by SD in a timely manner and assist SD in reviewing/issuing the Completion Certificates (CC), Statement of Final Accounts (SFA), Closeout Report (COR) and Discharge Certificate (DC)
- Evaluate with SD the contractor's performance at Contract completion
Post-Contract: Claims and Risk Management
- Evaluate critically all claims raised by contractors and advise SD of the admissibility or otherwise of the same
- Apply change management and claims prevention expertise in the management of high-value contracts and administer claims management strategies in protecting client's commercial interests and thus balance the Risk Factor
- Review the existing process of claims management and dispute resolution, and develop them for enhanced efficiency, productivity and control, and provide advice on appropriate claims minimization strategies
- Participate in potential dispute defusing scenarios and in negotiating/drafting release agreement in consultation with Legal Critically Evaluate and challenge Claims and Extension of Time issues - Loss & Expense Claims from Contractors in line with Contract provisions and assist SD in seeking Committee’s approval for finalized claims & close out of Contract
Requirements
- BSc in Engineering Discipline or Quantity Surveying However, a qualification in Discipline engineering is preferred A post-graduate qualification in Contract Management or Project Management is desirable
- 12 years’ experience in project execution in the oil & gas industry as a Contract Engineer, handling EPC and Engineering Contracts, from pre-award to post-award including management of claims Experience to include a minimum of 5 years in offshore engineering projects, of large and medium scale in complexity and diversity
- Possession of sound knowledge of contract law is desirable
- Proficient in contractual correspondence, contract verbatim, and report writing with analytical, logical and problem-solving skills Fluent in English
- Thorough understanding of engineering, procurement, construction techniques EPC/EPIC/EPCM & LSTK, mainly related to offshore facilities such as Process Platforms, wellhead Platforms, and submarine pipelines including brownfield modification on existing platforms Other forms of contracts like FEED/ECS/Construction/Consultancy and its related works/services
- Computer literate and able to use this knowledge for contract analysis, evaluation of statistical data both historical and projected
- Preferably experienced in managing contracts in SAP MM-ES and its day-to-day transactions and management
- Quality focus
- The incumbent shall be an experienced team worker, have knowledge and experience in technical, commercial and contractual aspects, working effectively and productively, with interactive skills, a pleasant personality and excellent rapport Shall be active, alert and conscious of the importance of delivering suitable contractual advice on schedule Though he cannot work in isolation, he shall always exercise vigil, so that information or data are not going to unwanted parties and shall always be watchful of safeguarding the interest of the Corporation Should possess administration and prioritization skills Superior presentation skills Should possess interpersonal skills to develop a productive relationship with a diversity of customers Should be able to communicate effectively to diverse audiences
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.