Key Responsibilities
- Attend project kick-off and document control meeting along with the project team and contractor
- Organize, prioritize, carry out quality checks and distribute project deliverables including vendor documentation from contractors through the project document management system (PDMS) ensure the quality and service levels provided to the project management team are consistently high, dynamic and meet project services department’s established KPI
- Operate independently within the framework of an integrated project services function
- Responsible for handling document flow for multiple projects at different stages
- Liaise with the project management team, various client departments and senior document controller on day-to-day activities and support to complete projects within the approved budget and schedule
- Support the project management team throughout the project lifecycle with necessary document control-related procedures, standards, and established tools/templates to streamline the project documentation for all projects
- Prepare document distribution matrix (DDM) from the contractor’s approved deliverable register (MDR) and follow the approved DDM throughout the project
- Provide document status reports and dashboard analysis to the project team, including contributions from reviewers and contractors, to assess and improve project document lifecycle performance
- Provide engineering deliverable register (EDR) discrepancy report to client planning engineers to confirm contractor's progress claims against actual document status in ‘PDMS’
- Carry out review of project dossier indices and final project dossier to ensure completeness of final project documentation
- Participate in quality audits and other internal and external audits
- Responsible for training and developing local talents
- Carry out archiving of project documents as required
Requirements
- Qualification: minimum 3-year diploma in any discipline; good standard of written and verbal English
- Experience: minimum of 6 years of hands-on experience in project document control during the execution of engineering consultancy, front-end engineering design and engineering, procurement, installation and commissioning projects within the oil and gas industry adequate exposure to computerized systems on project documentation with EDMS/PDMS application skills
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.