Job Purpose
- Making sure the work arrangement is smooth, accurate, and on time includes a range of logistics coordinators (JPS, visa team and blood test team)
- Preparing the documents and following up on the letter of invitation for the client and the 3rd party contractor
- Manage the relations with the clients
Key Responsibilities
- Arrange and prepare the documents of/exit visa/blood test/Lois process for client/contractor’s personnel (locals national & expat)
- Stay connected with the fixers to organize and facilitate the visa processing
- Planning, developing and implementing visa procedure strategies
- Managing and developing the visa team facilitators
- Dealing with urgent situations as required
- Coordinating with moo, MOI, and BOC, and making connections and good relations with them
- Coordinating with Basra airport, Baghdad immigration and Basra immigration relating to our staff issues
- Monitor relevant procedures and keep up to date with any procedure/policy changes and adapt their practices accordingly
- Monitor and ensure compliance with client's policies and procedures
- Managing & and updating shear point day to day with statistics
- Managing & and updating the PLMS (current LMS) system day-to-day with statistics
- Ensure the accuracy of data entry in the PLMS (current LMS) system to assist the reporting process
- Process completed the visa applications and solved all issues relating to client LOI
- Process completed the visa applications and solved all issues relating to 3rd party LOI
- New regulations and standards to be set for MEV\LOI
- Followed the LOI deposit (insurance) in MOI (Baghdad immigration), kept updating the deposit tracker
- Respond to requests within current service levels
- Engage with customers to ensure complaints/feedback is dealt with in a timely fashion
- Provides administration support to the people logistics department as requested on an ad hoc basis
- Manage relevant functional email accounts ensuring all visa requests and emails are actioned in a timely fashion (as per current service levels)
- Ensure that key performance indicators (KPI) are captured and reported on a weekly basis
- Archive records, emails and documents through share point and shared folders according to agreed team processes
- Provides administrative support and preparing the documents to the people logistics department as requested on an ad hoc basis
- Follow up on any other works requested and arranged by the company
Requirements
- Bachelor Degree
- 2+ years’ experience with relevant the oil & Gas industry
- Proven ability to work collaboratively with others
- Excellent communication and time management skills
- Overall and detailed knowledge of the People's Logistics work
- MS Office: Excel – advanced, Word – Intermediate, PowerPoint – Intermediate
- Language: English – upper intermediate (verbal & written)
- Proven supervisory skills
- Communication skills
- Presentation skills
- Focus on continuous self-learning and improvement
- Ability to work cohesively and communicate successfully in multicultural teams whilst being aware of and sensitive to cultural differences
- Ability to communicate, coordinate, and manage cost data flow interfaces with each function
- Demonstrable experience in the ability to prepare meaningful reports, in clear and concise English, utilizing information and data received from third parties
Rotation
5/2
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.