JOB OBJECTIVE
Maintain and supervise all site administrative, carryout administrative duties in general in all the construction support activities on site. In addition, to ensure the smooth and adequate flow of information within the Site Team, Kurdistan Offices, and Hamriyah office, as well as the necessary administrative duties associated with each Department. This varied position is suited to analytical people who can effectively manage timelines and deadlines, working closely with construction manager, site discipline leads, Site supervisors and HR. It is typically a full-time position and may require being on-call 24 hours a day in case of on-site emergencies.
KEY RESPONSIBILITIES
- The main prime responsibility is to work as a site administrator, camp support lead, and translator on site.
- To coordinate among the construction management & site team on site and locals including Vendor’s, Supplier, workers on site, nearby local people, Govt. officials visiting to site, Client etc. as and when needed as per Company’s HSE requirements
- Responsible for the logistics as & when needed for the site management team on site, Vendor’s, Suppliers and visitor etc. visiting to site
- Coordinating with the Security provider during the logistics & travel arrangements for the Management & site team visiting to site
- Well aware about client VRF system and coordinate with client VRF team for the approval of the required visitors on site
- To arrange accommodations & other related activities for the staff, Vendor’s, Suppliers etc. as and when needed during construction phase with coordination with client team
- To continuously coordinate field and inter fields logistics, to liaise with transport contractors and drivers and to provide suitable transport facilities as per the company HSE requirements and approvals with CM
- To verify and control vehicles management and maintenance by means of following the contractual maintenance cycle of leased and owned vehicles and that adequate vehicles are available and fit for duty
- Coordinate with the sub-contractor admin & HSE for the arrangement of the journey plan as per the company HSE
- Responsible for flight bookings and travel arrangements for all the employees on site and international flights if required
- Responsible to arrange Covid Test in approved hospitals & related arrangements as per pandemic procedure requirement for the employees entering in KRG as per Client regulations. Keeping track of the Covid test & related documentation
- Responsible to plan and manage the hotel bookings for the employees, visitors & vendors
- Responsible to assist Construction Manager in time-sheet preparation, rotation schedules, and overall admin related document control on the site
- Liaising with Site, Kurdistan Offices, and Hamriyah office as & when required
- Confirming that all vendors and contractors, whether the client or subcontractor, who are engaged in activities, in facilities and site for which Construction manager is responsible, are competent to safely execute the required work, and that the applicable HSE Procedures are communicated, understood and in place
- Generate the required site daily, weekly and monthly reports set by the site managements
- Cross check and verify bills and invoices supplied by vendors and advice the management for any findings
- Responsible to provide the information required to the Client catering camp boss for any visitors or events
- Assist Contractors, collaborating with different departments and helping contractors run construction activities smoothly is part of the day-to-day role for site administrators
- Perform other tasks that might be assigned from time to time by the management
- Comply with safety requirements
- Ensuring that the necessary materials are delivered to the work site to dealing with paperwork, site administrators also handle the clerical and logistical duties associated if advised by construction manager
- Help with basic IT troubleshooting & liaise with Hamriyah IT department when issues cannot be solved locally
- Prepare daily POB lists. Review and ensure correct POB is issued by subcontractors
- Take part of camp inspections
- Coordinate accommodation issues with client, Subcontractor, and vendors
- To take responsible care for the health and safety of themselves and other persons who may be affected by their acts, or omissions at work
- To cooperate with site team in assisting them to fulfil statutory duties
- Not to interfere with deliberate or misuse anything provided in accordance with health and safety legislation, to further health and safety at work
- Understand the requirements set by the company’s QHSE policy and comply with its activities
- Provide a high standard of personal example of HSE
- Reporting unsafe acts, conditions within the work though LPT/IMT observation card
KEY QUALIFICATIONS
- 3 years of work experience in managing site administration/ translator related activities in site area
- An engineering background is preferred
- A bachelor degree in related field
- Well aware about the locals and local areas to manage the good social relations
- Must be able to work under pressure
- Must be able to work with the team in developing improved work processes for the department
- Must be able to work extended hours and extended time at site location
Rotation
12 days on/ 2 days off
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.