Job Objective
Supervises the receiving, storage, inventory and issue operations of material in the entire warehouse and yard area. Ensures that all activities pertaining to verification of consignment-documents, physical receiving/ handling/ unloading, inspection, acceptance/GRN/DIV procedure, OSDR procedure, storage, binning, issues procedure etc. are carried out properly and transacted systematically. Plans the receiving activities and procedures for the safe, efficient handling of all incoming consignments at the receiving area in the warehouse and yard area. Monitors and controls the movement of trucks hauling out and/or delivering loads of freight. Plans the warehouse and yard designated area activities and procedures for the safe, efficient handling and control of all material. Plans periodic checks of stocks and inventory and validates system balance with physical balance along with the inventory controller.
Key Responsibilities
- Supervises the activities of assigned personnel in the unit. Prepares daily work program for assigned personnel and provides detailed work instructions as required. Performs supervisory duties at the level established by management for the position
- Ensures all records of material transactions are completed accurately and promptly. Ensures all documents are properly maintained and relevant copies are sent to concerned departments
- Controls the receiving of material from authorized sources against proper purchase order or contract or any authorized document. Ensures all relevant PO/ invoices/ packing list/ delivery notes/ proof of clearances from statutory authorities like Port/ Customs authority etc. are in place
- Plans & Controls the inward movement of the consignments by registering all prior information/ document copies linking file references from logistics and based on information flow from the purchase section. If so required, prioritizes inward movement of some consignments. Ensures all subsequent activities record are maintained for each consignment till they are accounted for and handed over for storage/ usage/ returned to vendor /carrier (as the case may be)
- Ensures all receiving formalities like initial inspections & correct identification of consignments and materials contained therein. Where ever required the user must be intimated/ involved in the inspection of consignments and materials. Includes checking for goods received short or in damaged condition, preparing Over, Short or Damage Rejection form and notifying to the warehouse superintendent, warehouse section head and procurement/accounts for further action
- Upon successful inspection of the incoming material, proper storage place to be got allotted. All such information must be entered mandatorily as required to confirm the receipt through GRN
- Upon successful inspection of the incoming material, hander over to end user for the mention materials. All such information must be entered mandatorily as required to confirm the receipt through DIV
- Any material required by operation/ user directly, may be issued directly based on provision in the PR/ PO (as expense nature or against Project AFE). Then all relevant transactions required to be entered in the system, must be ensured and confirmed
- All replenishment material received against OSDR claims are properly accounted for and confirmed in the system so that it has the effect of closing the PO (after full receipt of PO quantity)
- Controls the issuing of materials, and spare parts to authorized company personnel in accordance with issue vouchers. Ensures all issues are acknowledged by the user/ recipient at site/ location. Supervises all packing and stacking requirement of material and liaises with transportation section for logistics requirements
- Directs the storage and protection of materials in accordance with specific requirements determined by the company’s vocabulary system, and/or manufacturers’ instructions or recommendations for the protection and preservation of materials including but not limited to Hazardous or Dangerous goods. Ensures that sensitive or volatile materials are stored in temperature-controlled storage areas and ensures that location is logged in the computer. Ensures that all stock materials received are properly labeled, protected and stored
- Reviews and confirms delivery notes covering transfer of materials and dispatch of repaired equipment to field and other locations. Checks and confirms activities related to return of materials from various locations to the warehouse, ensuring that returned materials are checked / technically inspected, before dispatch to / storage at relevant locations
- Ensures that all actions on the issue of materials are carried out in accordance with the principle of “first in, first out” (FIFO). Ensures also, that certain sensitive materials, which have expiry date, are recorded on the label
- Works closely with the Inventory controller in preparation of PR justification (for items under Min-Max) according to the levels set
- Coordinates with inventory controller in periodic physical check of inventory and the annual count and all related reconciliation processes
- Ensures safe and proper handling of all incoming material/ consignments. Includes monitoring and controlling the availability of handling equipment’s. Ensures all Chemicals, Hazardous goods, sensitive materials are received with MSDS. Ensures safe working practices as per company HSE norms
- Performs other assigned duties as required
COMMUNICATIONS
Internal:
- Internal, frequent contacts with warehouse superintendent and other employees in the warehouse at all levels for the receiving process of materials. Frequent contact with logistics section, the vendor and transporting companies to secure information on status of arrival of material against PO/Contracts or any other relevant authorization. Contacts with the purchase section also to update various information on the PO and pending/close status. Reasonable contact with IT department on system support
- Operates in accordance with established materials procedures; referring only those matters concerning policy and contract problems to the warehouse superintendent. Completed work is subject to review
Minimum Qualifications:
- Bachelor Degree
- 2 to 3 years’ experience in a warehouse with HB, Weatherford, or any other companies
- English speaker with good computer skills
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.